Youth Summer Job Opportunity – Office & Communications Assistant

This position with the Community Foundation for Kingston & Area will give the successful candidate solid exposure into the operations of a small charity by giving them experience directly working with two elements that are critical to a charity’s success: solid office administration and good communications.

The successful candidate will have two key areas of responsibility:

1. Supporting office administration
2. Assisting with the production of strong communication materials.

1. Office Administration Duties, including but not limited to:
   • Ensuring Database Accuracy and Integrity

Leading on a project to verify the accuracy of data in our contact database by:

1. identifying and correcting inconsistencies in data entry/formatting
2. identifying and merging duplicate records
3. updating records as needed (including sourcing and verifying new contact information as required)
4. recommending guidelines for future data entry and validation processes to ensure records are kept accurate moving forward
   • General Administrative Support:
     Including activities such as filing, organizing, scanning, formatting documents, answering phones, assisting with meeting preparations, and other duties as assigned.

2. Communications Activities, including but not limited to:
   • Writing: short articles for website/newsletter and content for social media which highlight the Foundation’s activities and the impact of our Community Grants
   • Design & formatting of various communications pieces for print, and digital media, including sourcing appropriate photographs and images
   • Producing or assisting in the development of video content
   • Attending Marketing & Communications Committee meetings and assisting on projects as requested to help implement the Foundation’s new marketing and communications plan.

Qualifications:

• Interested in working with non-profit organizations
• Highly organized, detail-oriented and takes initiative
• Strong computer skills: Microsoft (word, excel, PowerPoint), experience with data bases an asset.
• Demonstrated graphic design skills (in programs such as Photoshop, InDesign, video editing software)
• Excellent writing skills
• Strong comfort using various social media platforms (Facebook/Twitter/Instagram)
• Work well in a team environment
• Good problem-solving skills
• Take directions well
• Confidentiality is a MUST

This position has been made possible by funding from Canada Summer Jobs therefore youth applying must meet all the criteria below:

1. Be between 15 and 30 years of age at the start of the employment;
2. Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and
3. Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

Duration of Employment: 8 Weeks

Work Week: 35 hours

Start Date: To be determined; 8 weeks during the 2019 summer

Pay: $15.50 per hour

If interested please address your cover letter and resume to the attention of Andrew Oosterman and email your resume to finance@cfka.org or drop off at 275 Ontario Street, Suite 100, Kingston, ON K7K 2X5